Collect everything you need from new hires on day one — personal details, emergency contacts, bank information, and IT setup preferences.
19 fields included
Works for
New employee intake
Contractor onboarding
Remote hire setup
Internship onboarding
Graduate intake
Rehire processing
Google Forms responses are stored in Google Drive, which is encrypted in transit and at rest. For highly sensitive data (bank details, national ID), confirm this meets your company's data policy and regional privacy regulations (GDPR, CCPA) before using Google Forms alone.
Yes. Google Forms supports pre-filled URLs. You can generate a link with the employee's name, start date, and department already populated and send it to them directly so they only need to complete missing fields.
Link the form to a Google Sheet shared only with the HR team. Restrict access in Google Drive settings and remove editor access for anyone who shouldn't see personal data. Consider separating sensitive fields (NI number, bank details) into a second restricted form.
Yes. All fields are text-based so a remote employee can complete the form from anywhere. For document collection (ID verification, contracts), add a file upload question or request documents separately over a secure channel.
Use AppScript or Zapier to send a personalised welcome email automatically when a new Google Forms response is received. Include their start date, manager's name, and first-week schedule in the template.
Bank details require extra care. Consider using a separate, access-restricted form or your payroll system's own secure intake process. If you do collect them via Google Forms, restrict the linked Sheet to payroll staff only and delete it from the form response sheet once processed.