Collect volunteer details, availability, skills, and emergency contacts. Create it as a Google Form in one click.
16 fields included
Works for
Charity events
Community programmes
Sports events
School events
Fundraisers
Festival volunteering
Yes. Export responses to Google Sheets and add a 'Role Assigned' and 'Shift' column. Use this as your live volunteer roster. You can filter by availability or skill to fill specific slots.
Collect email addresses in the form. Export to Sheets and use a mail merge tool like Yet Another Mail Merge (YAMM) to send personalised briefing emails or schedule updates to all volunteers at once.
Enable 'Allow response editing' in Google Forms settings so volunteers can update their own responses. Alternatively, create a short amendment form and share the link alongside the confirmation email.
For roles involving vulnerable people (children, elderly), a background check and references are strongly recommended. Add fields for reference contacts and follow up offline. Google Forms is for data collection only — vetting happens outside the form.
Add an optional 'Will you need to claim expenses?' field with a dropdown. Manage actual reimbursements offline via your accounts process. You can also add a link to your expense claim form in the confirmation email.
Yes. After each event, add a 'Hours Worked' column to your volunteer roster in Google Sheets and log actual hours. Use SUMIF to total hours per volunteer across multiple events.